SharePoint – Your Company’s Digital Starting Point

In an increasingly digital business environment, Microsoft SharePoint stands out as a central platform for internal communication, team collaboration, and information management. 

Far more than just a document repository, SharePoint is the digital hub where everything happens: from file sharing to process automation, including the creation of fully customized and secure intranet sites.

Its integration with Microsoft 365 makes SharePoint a cornerstone of the digital workplace, enabling a seamless and collaborative experience.
 

What is SharePoint?

SharePoint is Microsoft’s collaborative platform that allows organizations to create websites, store and share documents, manage content, automate processes, and enhance internal communication.

Accessible from any browser and device, it’s an essential tool for hybrid teams and companies with employees in different locations.

Companies of all sizes use SharePoint to:

• Centralize company information (news, internal policies, documents);
• Collaborate in real time on documents and projects;
• Break down information silos and improve interdepartmental communication;
• Automate repetitive tasks with workflows;
• Access content securely with controlled permissions;
• Create personalized experiences with content segmentation.

 

Key Features

SharePoint is versatile and adapts to different areas of a business. Here are four major application areas:
 

Content Management

Ideal for creating and moderating news, events, policies, forms, and internal articles. SharePoint’s editing tools are simple and visual, allowing you to:

• Create pages using predefined templates;
• Aggregate content from different sources;
• Publish updates with approval workflows;
• Monitor page performance metrics (e.g., clicks, views).

Document Management

Allows secure and efficient storage, organization, and sharing of documents.

• Version control (review, restore, compare);
• Metadata tagging for easier search;
• Synchronization with OneDrive for offline access.
• Full history and customized permissions.

Knowledge Management

Facilitates idea sharing, feedback collection, and analysis of employee behavior.

• Team sites with specific resources;
• Feedback and idea collection via forms and surveys;
• Behavioral analytics to understand what employees are looking for.

Project Management

Centralizes all information and collaboration related to specific projects.

• Sites with centralized storage;
• Tasks and weekly plans integrated with Microsoft Planner;
• Logging of decisions, issues, and changes;
• Integration with Microsoft Project for timeline visualization;
• Approval workflows and deliverable sign-offs.

 

Benefits of SharePoint

• Integration with Microsoft 365

SharePoint is deeply integrated with other Microsoft tools, such as:

• Outlook – Access documents directly from emails;
• Microsoft Teams – Collaborate on SharePoint documents without leaving Teams;
• OneDrive – Work locally and sync automatically with the cloud;
• Planner / Power Automate / Power BI – Expand the productivity ecosystem.

This integration enables seamless workflows, reducing the need to switch between platforms and saving time while minimizing errors.
 

• Scalability and customization

SharePoint adapts to each company’s needs:

• Scalable for companies with dozens or thousands of employees;
• Fully customizable with web parts, templates, workflows, and integrations with other solutions;
• Designed for non-technical users.

 

• Accessible from anywhere

With the SharePoint mobile app, users can:

• Access up-to-date content;
• Participate in discussions;
• Read internal news;
• Submit requests and forms.

All of this is also possible from a smartphone!
 

• Enhanced security

Microsoft has made a significant investment in cloud security. In SharePoint Online, security is a priority:

• Advanced permission management (by site, library, or document);
• Multi-factor authentication and data encryption;
• Compliance with regulations such as GDPR;
• Auditing and activity reports.

Additionally, audience targeting allows relevant content to be shown to each employee without compromising the privacy of other data.


SharePoint is much more than a storage tool—it’s a strategic platform that transforms how companies communicate, collaborate, and grow. By combining collaboration, security, customization, and integration with other Microsoft tools, SharePoint is the ideal starting point for any company looking to modernize and boost productivity.

Want to create a personalized SharePoint intranet? Contact Hydra iT!